WORKFLOW ANALYSIS Verity Group will conduct a thorough analysis of your company’s information workflow. Our consultants will walk your environment to gain an understanding of end-user requirements, map asset locations, note outstanding issues, and observe the way information currently moves through each department and beyond. We will examine the way documents are created, printed, copied, scanned, faxed, digitally sent, archived and retrieved. We will use our own proprietary tools to document operating costs associated with your current flow of information. Our analyst will generate a report that identifies each device, its utilization, and the costs of toner, service, maintenance, upgrades, leases, etc. We will then provide you with a plan that offers flexible solutions and streamlined processes to more effectively consolidate print, copy, scan, and fax functions. The five phases of our analysis program are: Phase 1 – Project Definition We will define the project scope and outline your document workflow goals and objectives. We will establish a timeline to ensure milestones can be reasonably achieved. Phase 1 – Data Collection Data collection efforts may be scaled as time and budget permit to involve a relatively small sample, such as a specific department, floor, or building, or a broader sample, such as a headquarters location or regional or satellite offices. We will thoroughly examine the following three key areas:   Fleet Utilization: Identify the number, physical location, and current usage of all devices, device-to-employee ratios, usage patterns, and employee satisfaction.   Operational and Labor Costs: Review current lease and contract agreements, number of invoices, transaction, procurement and outsourcing costs, document output monthly and expected volumes, IT, and support staff requirements.   Document Lifecycle Costs: Examine the creation, storage, retrieval, distribution, and disposal of documents. These include processes for creating/revising content, bottlenecks, manual labor and outsourcing costs, hard copy and electronic document filing systems, records retention/disposal policies, government regulatory requirements, enterprise-wide document search and retrieval capabilities and requirements, offsite and onsite disposal/storage usage and costs, disaster recovery requirements and current security goals   Phase 1 – Data Assessment Critical to the workflow analysis is a detailed assessment of the data and measurements captured and the creation and delivery of a comprehensive management report. The analysis report presents findings, recommendations, and custom solutions, as well as serves as a systematic, targeted blueprint to enable companies to successfully attain key optimization objectives and realize significant costs savings. Phase 1 – Implementation While each case is unique, cost-containment is often the foremost priority. Our implementation strategies will often encompass time-phased initiatives, targeting low-hanging fruit for immediate action and the development of change-management strategies  for long-term, continuous improvement. Phase 1 – On-going Support We will manage your output environment from documents to assets. We will insure devices are utilized efficiently, supplies are managed effectively and service is provided proactively.  Click here to request a workflow analysis.