ecopy    HP Digital Sending Software

Document Routing Today, multi-function printing and copying devices are making it easier to send documents to multiple destinations. We have solutions that extend the capabilities of these multi-function devices to allow an organization to send documents to workflows, document management solutions, analog fax devices or to computer networks. Each solution we offer come with standard features and can be customized to address an organization’s specific needs.  Your employees spend incredible amounts of time searching for information, working with it, moving it from one location to another and then archiving it.  These manual processes are time consuming and costly and their inherent inefficiencies distract your staff from the critical business of making the most productive use of information. Implementation of a successful workflow will reduce or eliminate the need to physically move documents from place to place.  Less time will be spent trying to determine who has the document, and more often than not, where they lost the document.  You will no longer need to make copy after copy and you will be able to automatically route them to the correct person or group.  Workflows can remind workers of required tasks and notify supervisors or action or inaction.  Workflow and Routing solutions allow you and your workers to spend time making decisions, not copies.

eCopy eCopy Desktop provides an intuitive, user-friendly interface that enables users to manage, modify and share Adobe Portable Document Format (PDF) documents the same way they handle paper-based information at their desktops. The software’s full support for Adobe’s PDF libraries and intuitive user interface enables office workers to access powerful features to create, annotate and distribute PDF files without the requirement for other, more complex software applications. eCopy ShareScan OP ets a competitive standard for simple, secure, and cost effective electronic distribution and integration of paper-based information. This award-winning software enables users of a departmental or enterprise network to share the digital copier's ability to turn paper documents into digital files, which can then be distributed down the hall or around the world over the corporate network or Internet. To use eCopy, the user simply places the paper document in the digital copier's paper tray, and selects an eCopy option. Scanning options include sending to the user's desktop, network fax, e-mail, or backend enterprise application. The document runs through the digital copier at high speed. Then, the user selects recipients from the online address book and creates a PDF file that can be handled like any other electronic file.

HP Digital Sending Software HP Digital Sending Software 4.0 improves core business processes. Digital sending streamlines critical business document handling and integrates with existing IT infrastructures to maximize return, mitigate risk, and improve performance.  HP DSS 4.0 is the link you need between your HP multifunction and stand-alone digital sending devices and electronic distribution and storage––the key to a streamlined document capture-process-route system. The software integrates paperwork quickly into existing electronic workflows, so your documents are processed sooner, become more flexible, and remain more readily available. The software leverages existing IT infrastructure—network authentication, e-mail addresses and fax services—for an increased return on your IT investment.  LDAP (Lightweight Directory Access Protocol) support enhances the embedded send to e-mail capability of HP multifunction and stand-alone digital sending devices, allowing access to company directory information such as e-mail addresses and distribution lists. This information is constantly updated and allows users to auto-complete e-mail addresses at the device. Transforming paper documents into electronic text would be laborious without ReadIRIS Optical Character Recognition (OCR). HP DSS 4.0 uses OCR to convert documents from image files to searchable text files in popular formats, including searchable PDF, Microsoft® Word, .TXT files, and HTML. Documents can also be converted into XML, for easy integration into third-party content management applications.