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 MANAGED PRINT SERVICES
The way documents get created, distributed, stored and retrieved is more critical than ever. It takes the right technology, deployed in the right locations to effectively handle the creation and flow of digital documents.
Document management is complex and no company’s needs or infrastructures are the same. An efficient and cost effective output strategy involves a fully integrated blend of hardware, software, services and processes needed to achieve your individual business objectives. This strategy is on-going and must be continually monitored, maintained and improved as your business changes. The good news is that your company already has some sort of infrastructure for document output. The bad news is that it is, most likely, not optimized. Verity Group solves those issues by providing MANAGED PRINT SERVICES.
Analysis
Verity Group will conduct a thorough analysis of your company’s information workflow. Our consultants will walk your environment to gain an understanding of end-user requirements, map asset locations, note outstanding issues, and observe the way information currently moves through each department and beyond. We will examine the way documents are created, printed, copied, scanned, faxed, digitally sent, archived and retrieved. We will use our own proprietary tools to document operating costs associated with your current flow of information. Our analyst will generate a report that identifies each device, its utilization, and the costs of toner, service, maintenance, upgrades, leases, etc.
Output Strategy
We will then provide you with a plan that offers flexible solutions and streamlined processes to more effectively consolidate print, copy, scan,  and fax functions. We will execute best-practice solutions that are simple, cost effective and efficient to close the loop between document creation, management , and output.
We will insure the balanced deployment of devices across the entire fleet and manage the procurement of devices to insure the correct mixture of mono, color, single-function and multi-function capabilities. We will manage inventory levels, usage and replenishment of supplies, and monitor devices remotely to provide proactive service and support when necessary.
We will monitor your entire output fleet through powerful management tools like PrintAudit and HP Web JetAdmin. In addition to providing monthly management reports for tracking usage by end user, workgroup and department, we can help control access to color printing, streamline supplies management and enable remote device configuration, issue troubleshooting and document security.
Management Tools
We will monitor your entire output fleet through powerful management tools like PrintAudit and HP Web JetAdmin. In addition to providing monthly management reports for tracking usage by end user, workgroup and department, we can help control access to color printing, streamline supplies management and enable remote configuration, troubleshooting and security.
Ongoing Support
Verity Group can be your single point-of-contact and accountability for controlling all aspects of your document output. We are experts on emerging technologies such as digital sending, electronic document storage and retrieval, desktop internet faxing, and high-speed multifunctional devices. Our partners include Hewlett-Packard, Toshiba, Brother International, DocuWare, Xerox, Capella Technologies and Print Audit to name a few. Our all inclusive, cost-per-print based, Managed Print Services program can be customized to cover hardware, software, service, supplies and training.
We understand that your business is continually changing. We will meet with you on a regular basis to review your needs and support an ever-evolving strategic plan that helps you improve productivity, reduce costs, and get the most out of your investment in document output technology. Over time we will be able to further optimize your output environment, to allow even greater savings and productivity.
Verity Group’s Managed Print Services brings simplicity and efficiency to document output and management.
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