Solutions: Workflow Analysis
WORKFLOW ANALYSIS
Phase 1 – Project Definition
We will define the project scope and outline your document workflow goals and objectives. We will establish a timeline to ensure milestones can be reasonably achieved.
Phase 2 – Data Collection
Data collection efforts may be scaled as time and budget permit to involve a relatively small sample, such as a specific department, floor, or building, or a broader sample, such as a headquarters location or regional or satellite offices. We will thoroughly examine the following three key areas:
- Fleet Utilization: Identify the number, physical location, and current usage of all devices, device-to-employee ratios, usage patterns, and employee satisfaction.
- Operational and Labor Costs: Review current lease and contract agreements, number of invoices, transaction, procurement and outsourcing costs, document output monthly and expected volumes, IT, and support staff requirements.
- Document Lifecycle Costs: Examine the creation, storage, retrieval, distribution, and disposal of documents. These include processes for creating/revising content, bottlenecks, manual labor and outsourcing costs, hard copy and electronic document filing systems, records retention/disposal policies, government regulatory requirements, enterprise-wide document search and retrieval capabilities and requirements, offsite and onsite disposal/storage usage and costs, disaster recovery requirements and current security goals
Phase 3 – Data Assessment
Critical to the workflow analysis is a detailed assessment of the data and measurements captured and the creation and delivery of a comprehensive management report. The analysis report presents findings, recommendations, and custom solutions, as well as serves as a systematic, targeted blueprint to enable companies to successfully attain key optimization objectives and realize significant costs savings.
Phase 4 – Implementation
While each case is unique, cost-containment is often the foremost priority. Our implementation strategies will often encompass time-phased initiatives, targeting low-hanging fruit for immediate action and the development of change-management strategies for long-term, continuous improvement.
Phase 5 – On-going Support
We will manage your output environment from documents to assets. We will insure devices are utilized efficiently, supplies are managed effectively and service is provided proactively.
Click here to request a workflow analysis.
Critical to the workflow analysis is a detailed assessment of the data and measurements captured and the creation and delivery of a comprehensive management report. The analysis report presents findings, recommendations, and custom solutions, as well as serves as a systematic, targeted blueprint to enable companies to successfully attain key optimization objectives and realize significant costs savings.
Phase 4 – Implementation
While each case is unique, cost-containment is often the foremost priority. Our implementation strategies will often encompass time-phased initiatives, targeting low-hanging fruit for immediate action and the development of change-management strategies for long-term, continuous improvement.
Phase 5 – On-going Support
We will manage your output environment from documents to assets. We will insure devices are utilized efficiently, supplies are managed effectively and service is provided proactively.
Click here to request a workflow analysis.
